--- title: "Approve Employees' Timesheets" slug: "approve-employees-timesheets" description: "Approve the timesheets either by following the link in mail notification on approval request, or from Timesheet Approval Management, or My Approval Requests." tags: ["Manager"] updated: 2023-06-22T11:17:45Z published: 2023-06-22T11:17:45Z canonical: "help.lanteria.com/approve-employees-timesheets" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.lanteria.com/llms.txt > Use this file to discover all available pages before exploring further. # Approve Employees' Timesheets This functionality is used if timesheet approval is a part of the company's time tracking process. Managers can approve the timesheet approval requests in the three ways: - By following the [link in the mail notification](/v1/docs/approve-employees-timesheets#approve-from-mail-link) about approval request - From the [Timesheet Approval Management](/v1/docs/approve-employees-timesheets#approve-from-timesheet-approval-management) page available from the Timesheet Report - From [My Approval Requests](/v1/docs/approve-employees-timesheets#approve-from-my-approval-requests) (**My Details** > **My Approval Requests**) ## Approve from Mail Link After an employee [fills in](/v1/docs/register-time-2) the timesheets and [submits](/v1/docs/submit-timesheets-for-approval) them for approval, the manager receives a notification letter with a link either to the employees **Timesheet Calendar** page, if the timesheet approval is done once a month, ![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img460(3).png)or to the employees weekly timesheet page with the timesheets that were sent for approval. ![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img459.png) Follow these steps to approve or reject the employee's timesheets: 1. Click the **Timesheet Approval** button in the top right corner. ![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img461.png)The form lists timesheet reports for six months before the currently selected month. The **Actions** drop-down menu for the items with Pending status offers three options: **Approve/Reject, Details** and **History**. ![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img462(3).png) Select **Details** from the **Actions** drop-down menu to view the detailed timesheet report for the necessary month. ![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img463(1).png) 2. While the timesheets are in **Pending** status, they can be edited by the manager on the employee's **Timesheet Calendar** page. 3. Select **Approve/Reject** from the **Actions** drop-down menu to take action on the submitted timesheets. ![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img464(4).png) 4. Click **Approve** to approve the timesheets. In this case the timesheets status will change to **Approved** and the timesheets will be locked for editing. 5. Click **Reject** or **Request Change** to return the timesheets to the employee. The timesheets status will change to **Rejected** or **Change Requested**, accordingly. After all the necessary changes are made, the employee should repeat the **Request Approval** step to re-submit the timesheets. 6. After a request has been sent for approval for the first time, the employee or the manager can also view the request approval history from the **Actions** menu. ![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img465.png) ## Approve from Timesheet Approval Management The Timesheet Approval Management page is available from My Team Attendance > Timesheet Report. If there are any timesheets pending your approval, the Timesheet Approval button will display orange and will show the number of unapproved records. If there are no timesheets for approval, the button will display grey. *Note* Please note that the Timesheet Approval button is not available if the Timesheet Approval Workflow is set to Never (Settings > Settings and Configuration > Time and Attendance > Timesheets). ![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img466(2).png) Click Timesheet Approval to open the Timesheet Approval Management page. By default, the Period is set to 3 months and the Only Employees with Pending Records check box is selected, meaning that only employees who have unapproved timesheets for the current and 2 previous months are displayed. To process the approval request, click the arrow in the pending request box (next to the number of hours to approve) and then Approve/Reject.![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img467.png) You can also check the timesheet records behind the approval request by clicking Details. The approval history is available by the History button. For the periods with no pending requests (formatted with light grey), you can also click Details (becomes available upon clicking the arrow) to view the timesheet records for the period. ## Approve from My Approval Requests The timesheet approval request can also be processed on [My Details > My Approval Requests](/v1/docs/process-approval-request-in-the-employee-role) page that is accessible from the Employee role menu. Click View Form to check the time registered. To approve, reject or request changes, click Approve/Reject. ![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img468(2).png) ## Related - [Check Employee Time Registration](/check-employee-time-registration.md)