---
title: "Data Export"
slug: "data-export"
updated: 2023-09-26T12:38:07Z
published: 2023-09-26T12:38:07Z
canonical: "help.lanteria.com/data-export"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.lanteria.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Data Export

The **Data Export** functionality gives you an ability to export employee data on a set schedule and send it by e-mail or upload it to an FTP server. Only data from **Employees** and **Employee Salary Details** lists can be exported.

The process of scheduling data export is described below.

Follow these steps:

1. Go to **Settings** > **Data Export.**
2. Click the **Add Setting** button to add a new data export rule.![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img85.png)
3. On the form that appears enter the new setting title into the **Title** field.![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img86.png)
4. Select the countries this setting is being created for in the **Country** field. A separate export file will be created for each country.*Note**If you do not select any country, information for all the countries will be exported and united into one file.*
5. Select the fields that you need to export from the **Employees** and **Employee Salary Details** lists in the **Employee Fields** and **Salary Fields**, respectively.
6. Select the export type from the drop-down list in the **Export Type** field. The available options are:
  - **1-Email**, where the data is sent via e-mail
  - **2-FTP**, where the data is uploaded to an FTP server
  - 3-Save to Library, where the data is stored in the document library Data Export Library available in **Settings** > **Site Lists and Libraries**
  - **4-SFTP**, where the data is uploaded to an SFTP server   
*Note*Please note that when exporting to FTP, SFTP or email, the data is also temporarily saved to the Data Export Library , but is deleted immediately after sending to the selected location.
7. If the **Email** option is selected, enter the recipient's e-mail address into the **Email** field.
8. If the **FTP** option is selected, enter the FTP credentials into the **FTP**, **FTP Login** and **FTP Password** fields.![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img87.png)
9. If the **S****FTP** option is selected, enter the SFTP credentials into the **S****FTP**, **S****FTP Login** and **S****FTP Password** fields. ![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img738.png)
10. Select the data export frequency from the drop-down list in the **Frequency** field. The available options are:
  - **Daily – The report is generated every day.**
  - **Weekly – The report is generated once a week, on Monday.**
  - **Monthly – The report is generated once a month, on the first day of the month.**
11. Select the **Include Terminated** check box to include terminated employees into the dataset for export.
12. Click the **OK** button.

After a setting is created, the **Data Export** system job will use it to export and send relevant data.