---
title: "Manage Employee Certificates"
slug: "manage-employee-certificates"
description: "Learn to view, upload, generate and download the employee learning certificates."
tags: ["Local HR", "HR"]
status: "update"
updated: 2026-08-31T12:59:09Z
published: 2026-08-31T12:59:09Z
canonical: "help.lanteria.com/manage-employee-certificates"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.lanteria.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Manage Employee Certificates

You can view and manage employee certificates on the employee card.

### To view certificates of an employee

1. Open the card of the employee whose certificate you want to view.
2. On the employee card, on the **Learning** tab, click **Certificates**.![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img176(4).png)

Currently uploaded or generated certificates are displayed in the window that opens. ![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/image-1788180872519.png)

The Certificates window also shows **Missing Certificates** and **Expired Certificates** counts for the employee, with matching **Mandatory Certificates** and **Expired Certificates** tables further down the page:

- **Mandatory Certificates** lists the certificates required for the employee's job role or assigned to them personally (see [Set up Required Certificates](https://help.lanteria.com/docs/set-up-required-certificates-1)). A certificate that hasn't been issued yet is shown in red, with **Missing** in the **Issued** column; since there's no certificate document for it yet, only its certificate type name appears in the **Title** column, and **Type** is left blank.
- **Expired Certificates** lists certificates whose **Expiration Date** has already passed.

For issued certificates in either table, **Title** shows the certificate document's name and **Type** shows its assigned certificate type — a separate value from the document title. It's normal for both columns to display the same text if a certificate type happens to be named the same as the certificate itself.

### To upload a certificate for an employee

*Note**Certificates can also be* [*uploaded*](/v1/docs/upload-certificate) *from the **Certificates** window where you also can see for which employees a certificate was uploaded.* 

1. Open the card of the employee for whom you want to upload a certificate.
2. On the employee card, on the **Learning** tab, click **Certificates**.
3. Click **Upload Document**. ![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img739(1).png)
4. On the **Upload Document** form, fill in the fields as follows:
  - **Employee** - Specifies the name of the employee for whom a certificate will be uploaded. By default, the employee from the card of which this form was opened is filled in.
  - **Development Activity** - Specifies the development activity the completion of which the uploaded document will certify. Select from among the development activities available for the employee.
  - **Type** - Specifies the type of the certificate. Select from among the configured certificate types.
  - **Issued** - Specifies the date when the certificate was issued. By default, the current date is filled in.
  - **Expiration Date** - Specifies the date when the certificate validity will expire.
  - **Completion Date** - Specifies the date when the corresponding learning material of the specified development activity was completed.![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img179(1).png)
5. Click **Choose File**, browse to the certificate file, and then click **Open**.
6. Click **Upload Document**.

The uploaded document becomes available in the list of employee's certificates as well as in the **Certificates** library (**Learning** > **Certificates**).

Instead of uploading a new certificate document, you can generate a certificate using a previously uploaded certificate.

*Note**Certificates can be* [*generated automatically*](/v1/docs/automatic-certificate-generation) *upon course completion.* 

### To manually generate a certificate for an employee

*Note**By default, the ability to generate a certificate is available only for the HR, Training Manager, and Local Training Manager roles.*

1. Open the card of the employee for whom you want to upload a certificate.
2. On the employee card, on the **Learning** tab, click **Certificates**.
3. At the top of the page, select a certificate title from the drop-down list that you want to generate for the employee. You'll be able to select from among the previously uploaded certificates.
4. Click the **Generate** action next to the chosen certificate. ![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img741.png)The generated certificate is added to the list of employee certificates as well as to the **Certificates** library (**Learning** > **Certificates**).

### To download certificate(s) in the ZIP format

*Note**By default, the ability to download certificates as a ZIP archive is available only for the HR, Training Manager, and Local Training Manager roles.*

1. Open the card of the employee whose certificate(s) you want to download.
2. On the employee card, on the **Learning** tab, click **Certificates**.
3. Select the check box next to each certificate you want to download.
4. Click the **Download selected as ZIP** to downloaded the selected certificates. The certificates will be automatically added to a ZIP archive.![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img742.png)
5. Select a location where to save the downloaded ZIP file, and then click **Save**.