--- title: "Recruiting Overview" slug: "recruiting-overview" description: "This article gives overview of recruiting process in Lanteria HR: creating, publishing and approving job, candidate search, interviews, job offers and hiring." tags: ["Local HR", "HR"] updated: 2024-01-23T12:56:14Z published: 2024-01-23T12:56:14Z canonical: "help.lanteria.com/recruiting-overview" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.lanteria.com/llms.txt > Use this file to discover all available pages before exploring further. # Recruiting Workflows This articles covers basic recruiting workflow from creating a job opening till hiring a candidate and closing the job. ## Prerequisites of working with Recruiting - To work with the database of candidates and candidate tracking, the following must be set up: - [Candidate sources](/v1/docs/candidate-sources) if you plan to track the source a candidate for a job opening came from - A [candidate card](/v1/docs/candidate-card-designer) must be designed that will be used to register candidates for job openings - [Automatic deletion of candidate information](/v1/docs/automatic-deletion-of-candidate-information) if necessary - [Candidate statuses](/v1/docs/candidate-statuses) - [Candidate status reasons](/v1/docs/candidate-status-reasons) - [Candidate email templates](/v1/docs/candidate-emails) that will be used to send letters to candidates - Choose whether you want the [candidate ID](/v1/docs/show-candidate-id) to be displayed next to the candidate name - To be able to register interviews and create job offers, the following must be configured: - [Interview summary scores](/v1/docs/interview-summary-scores) - [Interview form templates](/v1/docs/interview-form-templates) with [interview form sections](/v1/docs/interview-form-sections). These templates enable HRs to prepare an interview with custom sections that suits their needs. A custom interview form is mandatory if you plan to use [interview ranking](/v1/docs/interview-ranking). In this case, the Assignment section on the job opening must be filled in. - [Job offer templates](/v1/docs/job-offer-templates) based on which job offers can be created. - For candidates to be able apply for a job online, the candidate self-service (an application form, available on your company web site, integrated with Lanteria HR, where a candidate can register, review the company information and available jobs, apply for a job, receive letters and invitations for a job interview, check the status of the application, and finally accept or reject a job offer) must be configured. - If you want to have job openings approved before they are published, you must [create an approval workflow](/v1/docs/create-approval-workflow). - If you want to be able to start an on-boarding process after hiring an employee, the corresponding [HR process template](/v1/docs/setting-up-hr-processes) must be configured. ## Typical Recruiting Workflow The following diagram illustrates a typical recruiting workflow in Lanteria HR.![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/image-1673948776369.png) ## Recruiting Workflow Description The workflow can be broken down into several stages described below. ### Creating a job opening and HR preparation activities The recruiting process starts with [creation of a job opening by HR](/v1/docs/create-and-publish-job-opening). After the job opening has been created, HR can start the preparation for interviews with potential candidates by [planning interview stages](/v1/docs/plan-interview-stages-with-job-candidates) and [creating a list of job opening questions](/v1/docs/job-opening-questions). ### Job opening approval and publishing The created job opening may require approval if the corresponding [approval workflow](/v1/docs/create-approval-workflow) was set up. After the vacancy has been approved, it is automatically published on the site(s) specified on the Job Opening form. For this purpose, the [candidate self-service](/v1/docs/candidate-self-service-introduction) (an application form, available on your company web site, integrated with Lanteria HR) can be used. If the approval workflow was not configured, the job opening will be published immediately. ### Candidate searching and registration After the job opening has been published, candidates [](/docs/Registration.htm)[register](/v1/docs/registration-on-candidate-self-service) on the site with the help of the candidate self-service, [review available vacancies](/v1/docs/viewing-available-jobs-on-candidate-self-service) and company information, and [apply for a job](/v1/docs/apply-for-a-job-from-candidate-self-service), while HR [searches](/v1/docs/add-candidates-to-job-opening) for candidates in available databases, both among the existing employees and in external sources. If HR finds candidates in the databases, they can [create a candidate manually](/v1/docs/create-candidate), and add or link a candidate to the job opening. Candidates that apply for a job from the site using the candidate self-service are automatically created as candidates and added to the job opening. ### Job interviews and candidate assessment Then, HR [schedules](/v1/docs/schedule-interview) and performs the job interviews with the candidates marked as short-listed (candidates that were selected as the most suitable people for the job). The candidates can [view the invitation for an interview](/v1/docs/view-and-manage-my-applications) on the candidate self-service site. As a result of the interview, HR assesses each candidate and [records](/v1/docs/record-interview-results) the results of the interview. While candidates are waiting for the interview results and a job offer, they can [view application data](/v1/docs/view-and-manage-my-applications) on the site using the candidate self-service. At this point, the recruiting team can send [emails to candidates](/v1/docs/candidate-emails-1) based on candidate email templates that candidates can view on the candidate self-service site. ### Job offer and hiring After all short-listed candidates have been interviewed and assessed, HR generates a [job offer](/v1/docs/job-offers), based on a job offer template, for one or several candidates, and then sends the the job offer to the Candidate Self-Service site or/and via email. Each candidate reviews the offer on the Candidate Self-Service site, and [accepts or rejects](/v1/docs/view-and-manage-my-applications) the offer. If the offer was accepted, HR can [hire](/v1/docs/hire-candidate) the candidate, for example, by clicking the Hire action on the Candidate Tracking page. At this stage, HR has two options in the dialog window that appears: only create an employee from the candidate or launch a starter [HR process](/v1/docs/hr-processes). In case HR chooses to launch a starter process, the employee will be added to the list of starters on the **OnBoarding** page. To conclude the recruiting process, HR [closes the job opening](/v1/docs/close-job-opening). ## Related - [Job Openings](/job-openings.md) - [Candidate Tracking](/candidate-tracking-1.md) - [Recruiting Settings](/recruiting-settings.md)