---
title: "Timesheet Settings"
slug: "timesheet-settings"
description: "Description of Timesheet settings: create projects and project activities, map them with absence types, set up timesheet approval, automatic fill out."
tags: ["IT Pro"]
updated: 2023-07-01T07:30:17Z
published: 2023-07-01T07:30:17Z
canonical: "help.lanteria.com/timesheet-settings"
---

> ## Documentation Index
> Fetch the complete documentation index at: https://help.lanteria.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Timesheet Settings

Timesheets are used to track the time employees spend on various activities in different projects.

The timesheets setup includes creating a list of projects to use while recording employees' time and a list of activities that can be project-specific or used across several projects, like meetings, training, etc.

You can set up timesheets in the **Timesheets** section of the **Settings > Settings and Configuration > Time and Attendance** settings.

![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img333.png)

## Time Periods

Select the **Timesheets: Use Time Period** check box to display time interval fields on the timesheets to keep track of the exact hours spent working on a particular project activity. Click the **Apply Changes** button for the changes to take effect.

## Setting up Timesheet Projects

Follow these steps to create a list of projects for the timesheets:

1. Click the **Edit** link next to the **Projects** setting which will open the **Timesheet Projects** list in spreadsheet view.  
![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img151.png)
2. Another way of editing the project properties is to either click on the project  name or select **Edit Item** from the list item menu.  
This will open the project details form in the edit view where you can make all the necessary modifications.  
![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img151.png)

Enter the following information:

1. Specify the project name in the **Title** field.
2. Select the **Is Active** check box if you want the project to be displayed in the list of projects available for time registration in employees' timesheets.
3. Select the project managers in the **Managers** field. The project managers will have access to timesheet records registered for their projects, but not to the employee information unless the employees are their direct subordinates.
4. Select the activities necessary for this project in the **Activities** field.
5. Select the employees who will take part in the project in the **Employees** field. These employees will be able to register their working hours for this project's activities.
6. Enter the time estimation or budget for this project in hours in the **Estimated Time** field, if an estimation or budget exists.
7. Enter a brief description of the project in the **Description** field.
8. Select the **Is Default** box for this project to be selected by default in the timesheets.

## Setting up Timesheet Activities

Follow these steps to create a list of activities for timesheet projects:

1. Click the **Edit** link next to the **Activities** setting which will open the **Timesheet Activities** list in spreadsheet view.  
![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img153.png)
2. Another way of editing an activity is to either click on the activity name or select **Edit Item** from the list item menu.  
This will open the activity details form in the edit view where you can make all the necessary modifications.![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img440(4).png)

Enter the following information:

1. Specify the activity name in the **Title** field.
2. Select the **Non Countable** check box if you want the activity to be registered, but do not want to include it into the reports.
3. Select the **Is Default** check box for this activity to be selected by default in the timesheets.

## Setting up Timesheets Absence Mappings

Timesheets absence mappings can be used to ease the timesheets filling during employees' absences. If a mapping is set up, the timesheet records are filled in with the necessary project/activity pairings automatically, once the absence is approved.

Follow these steps to establish absence mappings:

1. Click the **Edit** link next to the **Timesheets Absence Mappings** setting which will open the **Timesheet Absence Mapping** list in spreadsheet view.  
![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img155.png)
2. The **Title** column is filled in automatically with the types of absences available in the system.  
*Note**For the sickness absence type, the title can be either **Sickness** or **Sick Leave** (case sensitive) to have a timesheet entry created automatically upon sick leave approval.*
3. Select the project you created for keeping track of the records of this absence type from the drop-down list in the **TimesheetProject** column.
4. Select the activity you created for keeping track of the records of this absence type from the drop-down list in the **TimesheetActivity** column.

## Setting up Timesheets Approval

The system offers the timesheets approval functionality for the cases where the employees' timesheets have to be approved by the manager. It is regulated by the **Timesheets Approval Workflow** setting.

It is set to **Never** by default, which means that the timesheets approval is not needed. In case timesheets approval is part of the company's process, select the necessary approval period from the drop-down list. Click the **Apply Changes** button for the changes to take effect.

*Note****Weekly** and **Monthly** timesheet approval workflows are independent in the sense that if the setting is changed, the timesheets that have already been approved in the **Monthly** mode must be sent for approval again in the **Weekly** mode and vice versa.*

## Timesheet Record Notes

The **Notes** field in the timesheet records can be set up to be mandatory or optional. Set the Timesheet Record Notes field to the required option.

![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img384(1).png)

## Fill out Timesheets Automatically

The timesheets can be filled in automatically, based on the default project and activity and working schedule from the employee's [work pattern](/v1/docs/work-patterns). On the public holidays and days when an employee has registered absences, the timesheets won't be filled in.

![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img457(1).png)

To enable the automatic fill out, follow these steps:

1. On the **Advanced** tab of the **Timesheets** settings, select the **Fill out automatically** check box. In this case, the LHR - Process Timesheets system job will daily fill in timesheets for all the employees.
2. In the **Timesheets project**, select a project that will be used for the automatic timesheet fill out. Please note that this project will be the same for all the employees.
3. In the **Timesheets activity** field, select the activity with which the employee timesheets will be filled in.
4. Click **Apply Changes**.

The number of hours for the timesheets will be taken from each employee's [work pattern](/v1/docs/work-patterns).

## Related

- [Timesheets](/timesheets.md)