--- title: "Work with Approval Requests" slug: "work-with-approval-requests" description: "Learn how to process one or several approval requests (approve, reject or ask for changes)." tags: ["HR"] updated: 2023-09-25T09:37:20Z published: 2023-09-25T09:37:20Z canonical: "help.lanteria.com/work-with-approval-requests" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.lanteria.com/llms.txt > Use this file to discover all available pages before exploring further. # Work with Approval Requests An approval workflow is initiated under the following conditions: - An item is created using a button on the **My Approval Requests** page, if the **Show on Approval Requests Page** check box is selected in the process settings. - An item is created in the list that is selected as the **List for Approval** in the process settings, if the **Request Approval Manually** check box is left cleared. After the workflow is initiated the new approval request is sent to HR and becomes available under **Core HR** > **Approval Requests** with the status **Draft**. ![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img725.png) To initiate the process, click the **Approve/Reject** link and click the **Request Approval** button in the form that appears.![](assets/images/CoreHRPics/img046.png)![img046](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img046.png) The approval request status is changed to **Pending** and it is sent to the first approver in the workflow. ![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img726.png) ## Process Approval Request The approval request can be processed (approved, rejected or change requested) [in bulk](/v1/docs/work-with-approval-requests#process-approval-requests-in-bulk) or individually by clicking **Approve/Reject** from one of the following places: - Employee role: locate a request under **Tasks Requiring My Action** available on the homepage![img443](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img443.png) - Employee role: go to **My Details** > **My Approval Requests**. The new approval request is available on the **Require My Action** tab and here the approver has an option to approve, reject or request changes to the request ![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img727.png) - HR role: **Core HR > Approval Requests** After approval, the request is then moved to the next step in the workflow and so on. *Note* *There can be cases where the same person is responsible for approving several steps in a row. In cases like this after the request is approved for the first time, the following steps are processed as follows: if the approval step type is **Approval**, approval type for this step is **Any Approver** and the list of people responsible for giving approval contains the person who has approved the request on the previous step, then this step will be automatically approved on behalf of the same person and the process will move to the following step.* *If the steps with the same approver do not go in a row or some of the conditions (the step type or approval type) are not met at some point, then the automatic approval stops and the approver will have to approve the request again.* ## Process Approval Requests in Bulk To approve, reject or request change for several approval requests at a time, follow these steps: 1. Open a list of approval requests (**Core HR** > **Approval Requests** for HR or **My Details** > **My Approval Requests** for Employee). 2. Select the requests to be processed and click **Batch Action**. ![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img717(1).png) 3. The dialog that opens displays the total number of selected requests and how many of them will be and won't be processed (if any). Please note that only requests in the status **Pending**, that is requests that are currently at some approval step, are eligible for approval, rejection or requesting changes. And thus, only such requests will be processed by the batch action. Provide comments, is relevant, and select the action to be performed - **Approve**, **Reject**, **Request Change** (will return request to the requestor and set it to status **Draft**) or **Stop Process** (auto approve all the following steps).![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img718.png) The information message with the number of processed requests will display. ## View Approval Details Click **View Item** to see the approval request details. If the request has a file attachment, you will be able to download it. ![img432](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img432.png) *Note**To download an approval request file, you must have at least the Read permission for the target list.* If you view the details of a termination approval request with the **Draft** status, you will also have the ability to edit the request by clicking the **Edit** button. ![img436](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img436.png) If it is a job description approval request, you click the **View Form** action (instead of **View Item**). You can edit various approval details on the form, view approval/comments history, as well as approve/reject the request. ![img434](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img434.png) ## Stop Approval Process (Approve all the Further Steps) The HR user can stop the approval process at any step with the status **Approved.** To stop the process, follow these steps: 1. Click **Core HR > Approval Requests.** 2. Locate the approval process to be stopped and click **Approve/Reject. ![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/img728.png)** 3. On the page that opens, click **Stop Process**.![](https://cdn.document360.io/c315c68d-2799-4fcc-9a39-084315b58f14/Images/Documentation/003.png) 4. The confirmation message will display. Click **OK** to complete the process with the status **Approved**. All the further approval steps will be skipped. ## Related - [Create My Approval Request](/create-approval-request-in-the-employee-role.md) - [Process My Approval Request](/process-approval-request-in-the-employee-role.md)