Notifications Sent from Code

Performance Review Form (Performance > Performance Reviews > Performance Reviews > Reviews > View)

Review form is  generated

Click Assign to Person

Click Move to Step

Click Assign to Previous Responsible

Click Submit Review (if review is moved to next step)

Employee responsible for performance review

A notification is sent to the responsible employee with a link to the assigned performance review form and a request to fill it in.

Performance Reviews (Performance > Performance Reviews > Performance Reviews > Reviews)

Select employees and click Move Selected Reviews to Step or Assign to Person

Employees responsible for performance review

A notification is sent to the responsible employees with a link to the assigned performance review forms and request to fill them in.

Add Ad Hoc Review (Performance > Performance Reviews > Performance Reviews > Add Ad Hoc Review)

Fill in the form and click OK

Employee responsible for ad hoc review

A notification is sent to the responsible employee with a link to the assigned performance review form and a request to fill it in.

Process Probation Reviews Job

Current Date = Probation Review Meeting Date - Notice Period

Employee responsible for review

A notification is sent to the responsible employee with a link to the assigned performance review form and a request to fill it in. The performance review is generated and assigned to employee during the probation period if in the probation review stage settings, a performance review type, performance review template, and performance review workflow were specified.

Performance Review Generation Job

Current date meets requirements of the automatic performance review generation rules

Employees responsible for performance review

A notification is sent to the responsible employees with a link to the assigned performance review forms and request to fill them in. The reviews are generated if the performance review generation rules are set up.

Performance Review Round (Performance > Performance Reviews >  Performance Reviews)

Click Start Review Round, fill in the form and click OK

Include new employees into existing round

Employees responsible for performance review

A notification is sent to the responsible employees with a link to the assigned performance review forms and request to fill them in.

Process Employees Job

A new employee added/employee updated, Eligible for Performance Review selected
 
 Less than 5 licenses left

Employee responsible for review
 
 HR

A notification is sent to the responsible employee with a link to the assigned performance review form and a request to fill it in. The notification is sent in case the performance review is generated after creating a new employee or updating an existing one. To have a review generated, an employee must have the Eligible for Performance Review check box selected and there must be an active review round applicable to the employee.
 
 If an employee is created and there are less than 5 licenses left, a notification is sent to HR.

Absence Duration Recalculation Job

Modified employment histories >= tomorrow

HR

Notification is sent to HR if the employee’s Leave Balance has been recalculated due to changes in the work pattern. Recalculation will be performed if the Calculate Annual Leave Based On Employment History setting is set to Yes. The setting is added upon request by the implementation engineer.

Cumulative Reminders Job

Pending approval requests exist

Employee responsible for pending approval requests

The job sends a cumulative reminder about requests pending employee approval with a link to the My Approval Requests page where the employee can review and approve the requests.

Lanteria Web Feature

Lanteria HR update is installed

HR group

A notification is sent to HR informing about the installed new version of Lanteria HR. A link to the release notes is provided.

Candidate Letters (Recruiting > Candidates > Candidate Letters)

Click Send Letters

Candidates the letters are addressed to

The letters are sent to the selected candidates after clicking Send Letters. The letter template are taken from the candidate letter templates.

Process Training Budget Allocation Job

There are employees meeting more than one rule criteria

HR group

If more than one budget is allocated to employee, HR will receive a warning e-mail informing about the rule intersection and recommendation to correct the rules.

Candidate Handler

Candidate status is changed; sending email is set up for a new status

Candidate

An email will be sent to the candidate after the candidate status is changed, provided that the Sent Mail on the Applicant Statuses page is set to Yes for this status and the massage body is set up.

Data Export Job

Data Export Type in Data Export Settings is set to Email

Email specified in Data Export Settings

The files with data exported from the Employees and Employee Salary Details lists is sent to email specified in Data Export Settings in case Data Export Type is set to Email.

HR Process Action

HR process action of the Notification type is assigned to employee or candidate

Employee or candidate responsible for the process action

If HR process action of the Notification type is assigned to employee or candidate, an email with the contents of this action’s Description field is sent to the responsible.

HR Process Handler

A new process is started

Employees or candidates responsible for the process actions

After a new process is started (manually or automatically) and process actions are generated, the notifications are sent to the employees or candidates responsible for the process actions.

Candidate Self-Service Handler

Errors occur during the candidate creation

HR

If any errors occur when creating a candidate who applied through the Candidate Self-Service, an email with the error details is sent to HR.

Any job

An error occurs when running a job and the System Job Error Notification Email setting is defined

Email specified in the System Job Error Notification Email field

If an email is specified in the System Job Error Notification Email field and during the system job run any errors occur, they will be sent to the specified email.

Development Activity Handler

Development activity with the selected Collect Feedback check box is completed

Employee who completed the activity

An employee who completed the development activity for the learning material with the Collect Feedback check box selected will receive an email with the request to fill in the feedback form and a link to this form.

Upload LinkedIn Learning Result

Completed development activity with the selected Collect Feedback check box is uploaded as a LinkedIn learning result

Employee who completed the activity

When uploading the LinkedIn learning results, if there is a completed development activity with the selected Collect Feedback check box, an employee who completed the development activity will receive an email with the request to fill in the feedback form and a link to this form.

Absence Handler

An absence is cancelled; the Send Calendar Appointments check box is selected on the Advanced tab of the Time and Attendance settings

Employee whose absence record is cancelled

If the Send Calendar Appointments check box is selected on the Advanced tab of the Time and Attendance settings, when cancelling a registered absence, an appointment removal notification is sent to the employee with the suggestion that they remove the appointment from the calendar.

Schedule Training

(Learning > Training Schedule)

Training is scheduled or cancelled

Internal trainer assigned and attendees

If the Send calendar appointments to training attendees check box is selected in the Learning settings, the appointment is sent to the internal trainer and attendees when scheduling the training. Cancellation email is also sent if the training is cancelled.

Handler Delayed Operation (Background Operations)

Training with a lot of attendees cancelled

Internal trainer assigned and attendees

If a training with a great number of attendees is cancelled, the cancellation notifications will be sent as a background operation.

Update Development Activity

Any changes to a development activity occur

Employee to whom the development activity is assigned

Depending on the changes to the development activity, one of the following notifications is sent: appointment, appointment cancellation, feedback request.